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Configure Booking Hours and Non-Training Time

Use these settings when you want the calendar to reflect how your gym actually operates. Booking hours define the daily window members and staff can use for training sessions. Non-training session types let you track paid trainer time that is not attached to a member.

1. Open Gym Settings​

Go to Manage Gym -> Settings.

The same page contains profile details, payment settings, public class calendar settings, document requirements, booking hours, and non-training session types.

2. Set Gym Booking Hours​

Find Gym Booking Hours and click Edit Hours.

Gym booking hours editor showing opening time, closing time, total operating hours, and Save Hours action

Choose the opening and closing times that should be available for member booking. These hours are gym-wide guardrails for the booking calendar.

Save when the total operating hours look right.

3. Use Timezone as the Source of Truth​

The timezone shown under booking hours comes from your gym profile settings. Calendars, invoices, membership dates, class sessions, and member-facing booking screens should all line up to that timezone.

If the displayed timezone is wrong, update the gym profile before relying on the calendar.

4. Add Non-Training Session Types​

Find Non-Training Session Types and click Add New Session Type. If the gym has not configured any yet, use Create Custom Type.

Non-training session type editor showing name, hourly rate, color, description, active status, and trainer-bookable setting

Add the details staff need to recognize the work:

  • Name - For example, Equipment Reset, Admin Time, Staff Meeting, or Rental Floor Time.
  • Hourly Rate - Used when the time should be paid or reviewed for payroll.
  • Color - Makes the calendar easier to scan.
  • Description - Explains when the type should be used.
  • Active - Makes the type available for bookings.
  • Allow trainers to book this session type - Lets trainers add this type to their own calendar when it should not require an owner/admin.

5. Decide Between Blocked Time and Non-Training Time​

Use Blocked when the trainer should simply be unavailable.

Use Non-Training Session when the trainer is working and the time should be visible as a tracked work item. Examples include admin work, facility setup, education, equipment maintenance, or outside trainer rental.

6. Book It on the Calendar​

After the session type exists, go to Calendar -> Personal Training.

Click the calendar where the time belongs, choose Non-Training Session, select the configured type, and save the slot. Admins can use any active type. Trainers only see the types that allow trainer booking.

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