Book a Personal Training Session

Use the training calendar to create availability, book a member into an existing slot, or schedule a session directly.

1. Open the Training Calendar

Go to Calendar and select Personal Training.

2. Choose the Calendar View

Use Month, Week, or Day depending on how much detail you need.

For staff booking, Week or Day is usually best because time slots are easier to target.

3. Book from an Available Slot

If the trainer already has an available slot:

1. Turn on Quick Add Mode if you want fast booking.
2. Select the member.
3. Click the trainer's available slot.

The booking uses the trainer from the slot when no trainer is selected in Quick Add.

4. Create a New Slot or Session

If the time is empty:

1. Click the open time on the calendar.
2. Select the trainer in the modal if you are viewing All Trainers.
3. Select the member if you are booking immediately.
4. Leave the member blank if you are creating availability.
5. Confirm the start time and duration.
6. Click Create Slot.

When you click an empty time while viewing all trainers, the booking modal asks which trainer owns the slot. The same modal can create an available slot or book the member immediately.

Leaving Assign to Member blank creates an available slot that can be booked later.

Selecting a member before clicking Create Slot books that session for the member immediately. The modal keeps the time and duration visible so you can confirm the booking before saving it.

5. Confirm from Member Activity

Open the member account and select Activity to confirm the session appears in the member's history.

For private trainer notes, see Review Activity and Session Notes.