Calendar & Booking
The calendar system is the heart of Easy Fitness Booking, providing visual scheduling for personal training sessions.
Calendar Views
Trainer Calendar
Trainers see their personal schedule with:
- Confirmed sessions
- Pending booking requests
- Blocked time
- Available slots
Gym-Wide View
Gym owners and admins can view:
- All trainers' schedules
- Gym-wide availability
- Session utilization
Booking Sessions
For Members
Members can book sessions by:
- Viewing available time slots
- Selecting a preferred trainer (optional)
- Choosing date and time
- Submitting the booking request
For Staff
Staff can book on behalf of members:
- Navigate to the calendar
- Select the member
- Choose the trainer and time
- Confirm the booking
Managing Availability
Setting Working Hours
Trainers can define:
- Regular working hours
- Days off
- Recurring availability patterns
Blocking Time
To block time for meetings, breaks, or time off:
- Click on the calendar
- Select Block Time
- Choose single or recurring
- Add a note (optional)
Session Status
Sessions can have different statuses:
| Status | Description |
|---|---|
| Pending | Awaiting confirmation |
| Confirmed | Approved and scheduled |
| Completed | Session has occurred |
| Cancelled | Session was cancelled |
| No-Show | Member didn't attend |
Timezone Handling
Timezone Support
Easy Fitness Booking uses your gym's configured timezone for all scheduling. This ensures consistent times for all users regardless of their location.
Notifications
The system sends notifications for:
- New booking requests
- Booking confirmations
- Upcoming session reminders
- Cancellations
Calendar Tips
For Gym Owners
- Review pending bookings regularly
- Monitor trainer utilization
- Set up reminder notifications
For Trainers
- Keep your availability updated
- Confirm bookings promptly
- Block personal time in advance
For Members
- Book popular slots early
- Check cancellation policies
- Set up calendar sync if available
Troubleshooting
Can't see available times?
- The trainer may not have set availability
- All slots might be booked
Booking not confirmed?
- Check if the trainer needs to manually confirm
- Verify you have sessions remaining
Need more help? Contact support.
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