Getting Started for Gym Owners

This guide walks you through setting up your gym on Easy Fitness Booking.

Initial Setup

1. Create Your Gym Account

When you sign up as a gym owner, you'll create your gym profile with:

• Gym name and contact information
• Business address
• Operating hours
• Timezone settings

Important

Setting the correct timezone ensures all bookings display correctly for your staff and members.

2. Configure Membership Types

Set up the personal training packages you'll offer to members:

• Define package names and descriptions
• Set the number of sessions included
• Configure pricing
• Set session expiration rules

3. Add Your Staff

Invite trainers and staff members to join your gym:

1. Navigate to User Management
2. Click Create User
3. Enter their email address
4. Assign appropriate roles

For the current modal and pending-member workflow, see Create a Member.

In-App Checklist Coverage

The app's Getting Started checklist is covered in Getting Started Checklist. Use it when you are working through setup and want the matching FAQ note for each item.

Important setup items for owners:

• Complete gym profile and logo before sharing the signup link
• Connect Stripe, Clover, or Square before relying on automatic billing
• Review platform billing before the trial ends
• Create membership types before assigning memberships
• Upload required documents before inviting members
• Create a test member and run through booking, invoices, and class enrollment

Managing Your Gym

User Roles

Easy Fitness Booking supports multiple user roles:

Role	Capabilities
Owner	Full access to all features and settings
Admin	Manage users, memberships, scheduling, and finance workflows
Trainer	Manage own schedule, view client list
Member	Book sessions, view memberships, complete documents

Trainer client lists are a convenience filter for trainer-specific calendars. They help staff search faster, while owners and admins can still book any member from the all-trainers calendar.

Document Management

Set up required documents for new members:

• Liability waivers
• Membership agreements
• Health questionnaires
• Emergency contact forms

Next Steps

Once your gym is set up:

1. Configure your calendar settings
2. Set up billing and payments
3. Review platform billing
4. Invite your members

Need Help?

If you need assistance with setup, contact our support team.