Getting Started for Trainers

This guide helps trainers get the most out of Easy Fitness Booking.

Setting Up Your Account

Accepting Your Invitation

When your gym owner adds you as a trainer:

1. You'll receive an email invitation
2. Click the link to set up your account
3. Create a secure password
4. Complete your profile

Your Trainer Profile

Set up your profile to help members find you:

• Professional bio
• Specializations
• Availability preferences
• Profile photo (if supported)

Managing Your Calendar

Setting Availability

Define when you're available for sessions:

1. Navigate to Calendar
2. Set your working hours
3. Block off unavailable times
4. Set recurring availability patterns

Viewing Bookings

Your calendar shows:

• Confirmed sessions - Upcoming client appointments
• Pending requests - Bookings awaiting confirmation
• Availability - Open slots for new bookings

Handling Bookings

When a member books a session:

1. You'll receive a notification
2. Review the booking details
3. Confirm or reschedule as needed

Working with Clients

Client Information

View important client details:

• Contact information
• Session history
• Remaining sessions in their package
• Notes and preferences

Session Management

For each session, you can:

• Mark attendance
• Add session notes
• Track progress

Best Practices

Pro Tips

• Keep your calendar updated - Accurate availability reduces scheduling conflicts
• Confirm bookings promptly - Members appreciate quick responses
• Document sessions - Notes help track client progress
• Communicate cancellation policies - Set clear expectations with clients

Common Tasks

Task	How To
Block time off	Click on calendar → Add blocked time
View client history	User Management → Select client → View history
Cancel a session	Calendar → Click session → Cancel

Need Help?

Questions about managing your schedule? Contact support or speak with your gym owner.