Getting Started for Trainers

This guide helps trainers and instructors understand what they can do inside Easy Fitness Booking.

Setting Up Your Account

Accepting Your Invitation

When your gym owner adds you as a trainer:

1. You'll receive an email invitation
2. Click the link to set up your account
3. Create a secure password
4. Complete your profile

Your Account

Open Account to review your profile, documents, schedule settings, activity, and integrations.

Trainers and instructors can also connect Google Calendar from Account -> Integrations.

Trainer Dashboard

The trainer dashboard gives you a focused starting point for the next seven days.

Use it to jump into:

• My Calendar for sessions, classes, blocked time, and non-training work
• Members for client lookup
• Upcoming PT sessions and classes

Managing Your Calendar

Your calendar shows:

• Confirmed sessions - Upcoming client appointments
• Pending requests - Bookings awaiting confirmation
• Availability - Open slots for new bookings
• Blocked time - Hours that should not be bookable
• Non-training sessions - Admin work, maintenance, education, or rental time tracked by session type

Handling Bookings

Depending on your gym permissions, you may be able to:

• Book a member into an open session
• Update session notes
• Mark attendance
• Mark a late cancel or no-show
• Email a member from a booked session

Working with Clients

Open Members to search and review member accounts.

Use the client view to review:

• Contact details
• Document status
• Session history
• Notes and preferences
• A quick path back to the calendar

Calendar Sync

If your gym has Google Calendar sync enabled for staff, connect it from Account -> Integrations. Easy Fitness Booking creates a dedicated Google Calendar for your PT sessions and classes, then keeps those events updated as bookings change.

Best Practices

Pro Tips

• Keep your calendar updated - Accurate availability reduces scheduling conflicts
• Confirm bookings promptly - Members appreciate quick responses
• Document sessions - Notes help track client progress
• Communicate cancellation policies - Set clear expectations with clients

Common Tasks

Task	How To
Block time off	Calendar → Add slot → Select Blocked
Add non-training work	Calendar → Add slot → Select Non-Training Session
View client history	Members → Select client
Cancel a session	Calendar → Click session → Cancel
Connect Google Calendar	Account → Integrations

For the screenshot-based walkthrough, see Use the Trainer Workspace.

Need Help?

Questions about managing your schedule? Contact support or speak with your gym owner.